Full School Holiday Program Waiver – I Agree 

By booking into our school holiday program, I understand and agree to the following, and I agree to these terms on behalf of my child:

Risk, Liability & Medical Authority

• Risk & Liability Waiver — I acknowledge that gymnastics and physical activity involve inherent risks. I accept these risks on behalf of my child.

• Emergency Medical Authority — If it is impracticable to contact me, I authorise staff to arrange medical or surgical treatment as needed. I agree to pay all associated costs, including ambulance transport.

• Minor First Aid Permission — I consent to staff administering basic first aid (ice, band‑aids, rest) without needing to contact me first.

Behaviour & Participation Requirements

• Behaviour & Participation Policy — My child must be able to participate independently for the full program day and manage their own toileting needs.

• My child must follow instructions and behave appropriately at all times.

• If my child’s behaviour disrupts the session, affects safety or enjoyment, or requires ongoing one‑on‑one attention, they will be removed from the program.

• I will collect my child immediately if contacted. No refunds or credits will be provided in these circumstances.

Medical Information Requirements

• Medical Information Disclosure — I will provide accurate, up‑to‑date information about my child’s medical, behavioural, physical, or emotional needs, including action plans, injuries, conditions, or factors affecting participation or safety.

• I agree to update Medowie Gymnastics immediately if anything changes.

• Contagious Illness Policy — My child will not attend if unwell or showing symptoms of contagious illness. Staff may require my child to be collected if they become unwell during the program.

Supervision & Parent Contact

• Supervision Disclaimer — I understand that staff provide appropriate supervision but cannot offer one‑on‑one supervision except in emergencies.

• Parent Contact Availability — I will remain contactable throughout the program day and able to collect my child promptly if required.

Uniform & Safety Requirements

• Uniform & Safety Policy — My child must wear safe, appropriate attire: leotards or fitted activewear; bare feet (socks for trampoline only).

• Unsafe clothing (dresses, skirts, loose tops, hoodies, jeans, stockings, tassels, sequins) is not permitted.

• Only small stud earrings are allowed. No hoops, necklaces, bracelets, rings, watches, or Fitbits.

• Long hair must be tied up; very long hair must be braided or plaited.

• My child may be unable to participate until unsafe items are removed or correct attire is provided.

Food, Allergies & Personal Items

• Food & Allergy Responsibility — I am responsible for providing safe food for my child. I understand the gym cannot guarantee an allergen‑free environment.

• No Nut / High‑Risk Food Policy — If applicable, I agree not to send nut‑based or high‑risk foods.

• Personal Belongings Policy — Medowie Gymnastics is not responsible for loss or damage to personal items.

• Electronics Policy — Phones, smart watches, and devices must remain in bags and are brought at the child’s own risk.

Photography & Privacy

• Photo & Video Consent — I consent to my child being included in group photos or videos for internal use, safety documentation, or promotional purposes unless I notify the club in writing beforehand.

• Parent Photography Restrictions — I understand that parents are not permitted to take photos or videos inside the gym to protect the privacy of all children.

Drop‑off, Pick‑up & Late Collection

• Drop‑off & Pick‑up Responsibility — Responsibility for my child transfers to staff only once they are signed in and returns to me once they are signed out.

• Late Pick‑up Policy — I agree to collect my child promptly. Repeated late pick‑ups may result in additional fees or exclusion from future programs.

Program Changes & Weather

• Program Changes Disclaimer — Activities may change at any time for safety, staffing, or operational reasons.

• Weather & Heat Policy — Staff may modify activities or relocate children during extreme heat or adverse weather.

Cancellation & Refund Policy

• Parent‑Initiated Cancellations — All bookings are final. No refunds are provided for cancellations.

• Credits or Change of Day — A credit or change of day within the same holiday program may be offered for unforeseen circumstances, subject to availability.

• Illness Cancellations — Credits or changes of day may be offered for illness within the same program only. Refunds are not provided.

• Program Cancellations by Medowie Gymnastics — If the club cancels a session, a credit, reschedule, or refund will be offered.

• Non‑Attendance — Non‑attendance forfeits the booking with no refund or credit.